Document Certification

Table of Contents

Documents Certified by the Chamber Certification Requirements
Document-Specific Certification Requirements
Documents Not Certified by the Chamber
Forms and Templates
Cost and Payment Instructions
Membership
Contact Information

General Information

The BC Chamber of Commerce ("the Chamber") will certify documents for both members and non-members as an essential trade service.

Document certification is primarily for the confirmation of the origin of goods and is a requirement of many countries before goods are allowed into their country.

An ATA Carnet can only be issued by the Canadian Chamber of Commerce. An ATA Carnet simplifies customs procedures and allows users to make customs arrangements in advance while using a single document for many countries. It acts as a passport for goods and assist in the temporary importation of goods, free of duties and taxes.

Templates for accompanying documents:

Letter of waiver (Exporter)
Letter of waiver (Freight Forwarder)
Confirmation of Business Registration

Documents Certified by the Chamber

If you need any assistance with these documents, please contact our office at 604-683-0700.

General Certification Requirements

  1. For reasons of liability, all documents presented to the BC Chamber must be notarized before they can be certified. Notarization is a process where a lawyer, notary public or commissioner of oaths (i.e., someone who can take sworn statements) certifies, from a person’s sworn statement, that the facts described in her/his signed documents are true.

The notarization process can be costly and time consuming. An alternative to notarizing individual documents is through a Letter of Waiver. If a notarized Letter of Waiver for your company is presented to, or on file with, the Chamber, no additional documents to be certified by the Chamber need to be notarized

  1. In addition to document notarization, the Chamber also requires a duly notarized copy of your organization’s business registration (describing your operations) with the Federal or Provincial Government, with confirmation of annual business license renewal.

  1. Please make an appointment with the BC Chamber for certification of your documents, and to confirm that all requirements for certification have been met: 604-683-0700.

Documents must meet the following requirement before they can be certified by the Chamber:

Document-Specific Certification Requirements:

Please ensure that an appointment has been made with the Chamber for document certification and to confirm that all requirements for certification have been met.

Certificate of Origin (details here)

Invoices (if submitted without a Certificate of Origin)

Representational Agreements (details here)

Visa Applications (details here)

Letter of Waiver

Confirmation of Business Registration (details here)

All other documents, except those listed below under "Documents not certified", will be handled on a case by case basis.

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Documents Not Certified by the Chamber

The Chamber cannot certify the following (not an all-inclusive list):

Forms and Templates:

Cost and Payment Instructions:

Associated fees:

Office Hours:

To have your documents certified, please contact the Chamber and make an appointment. Processing of Certificates of Origin and document certification is available during the following hours:

Membership

If you are interested in becoming a member of the BC Chamber of Commerce, please visit our membership application page to submit your registration and view all of the programs, services and benefits we can offer your business

Contact Information:

BC Chamber of Commerce
#1201, 750 West Pender Street
Vancouver, BC

Telephone: 604.683.0700
Fax: 604.683.0416
Email: bccc@bcchamber.org

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